CLOSING THE LOOP
Once the chosen candidate has accepted the position, it is important to complete the administrative details in order to close the loop for each hiring action and to comply with North Carolina state government policies. Agencies and universities may use slight variations of the documentation process based on their individual merit-based recruitment and selection plans.
Verification of Credentials/Written Notification
As part of the candidate review process, the following applicant credentials must be verified:
After making the selection decision, the agency shall provide timely written notice of non-selection to each unsuccessful candidate in the Most Qualified pool.
For additional information, please see the policy: http://www.osp.state.nc.us/manuals/manual99/Selection.pdf
Documentation of the Process
It also is important to maintain documentation of the merit-based recruitment and selection process in order to support the decisions and to provide fact-based information for monitoring and evaluating recruitment and selection practices and procedures.
Maintain a file for each hiring event for a minimum of three years after timely written notification to the non-selected candidates. Each file should contain:
Verification of Employment Eligibility and Foreign Nationals
Employers must verify the employment eligibility of all new employees (including United States citizens) hired on or after November 7, 1986, by requiring completion of Form I-9, Employment Eligibility Verification, within three days of employment.
In addition to the I-9 process, electronic verification using the internet-based E-Verify Program is required for every newly hired employee who began work in an agency or university on or after January 1, 2007, except in the case of Local Education Agencies (LEAs). Verification by the E-Verify Program is required for all LEA employees newly hired on or after March 1, 2007.
For additional details, please refer to the policy: http://www.osp.state.nc.us/manuals/manual99/Immigration%20and%20Employment%20of%20Foreign%20Nationals.pdf